Grants/Financial Associate
Job Description Non-Exempt
Responsible for maintaining records of all payments; manage all change requests and perform research on all grant issues; prepare monthly records for all grant related activities.
Administer grant records and evaluate financial reports to analyze all annual progress and perform review on grant expenditure.
Evaluate all research and monitor all results in coordination with managers and manage all communication with researchers and accounting departments.
Analyze all processes, provide enhancements to all grant programs if required and manage all grant management processes according to policies and procedures set forth by Federal Awarding Agencies.
QUALIFICATION REQUIREMENTS
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
ESSENTIAL DUTIES AND RESPONSIBILITIES
These are not to be construed as exclusive or all-inclusive.
Other duties may be required and assigned.
Ensure that project implementation is done in an environment of strong controls and that projects comply with all FTA and GDOT requirements.
Ensure project resources are effectively and efficiently used to achieve project objectives and results. Manage all financial and grant activities of the project.
Create purchase orders for all procurements over 10,000.
Track Capital expense invoices by project for Federal Grant Reimbursement.
Regularly interface with AP/AR Clerk regarding support for Capital reimbursement request, as necessary.
Regularly interface with the CFO to discuss invoices, bid proposals federal requirements and project status.
Prepare support packages for Federal Grant reimbursements, to be reviewed and approved by CFO. Submits Capital reimbursement request with support into the federal awards and payment system (Black Cat).
Submit Grant operational reimbursement request through the State Black Cat system.
Provide reports to management and external auditors as needed.
Provide information MTA Accountant on a variety of topics.
Perform clerical-related work such as maintaining spreadsheets, records/files maintenance.
Follow internal control Procedures established by Finance Office, FTA, & GDOT.
Perform other duties as assigned.
EDUCATION, TRAINING AND EXPERIENCE:
Preferred: Bachelor’s degree and (1) year experience.
Accepted: The Grants/Financial Associate should possess, at a minimum, a high school diploma; five (5) years of relevant experience; or any equivalent combination of education and experiences which provides the required knowledge, skills, and abilities to successfully perform the duties and responsibilities of the position.
NECESSARY SPECIAL REQUIREMENTS
Possession of a valid Georgia Motor Vehicle Operator’s License.
NO SUPERVISORY CONTROL AND RESPONSIBILITIES
TRAVEL
May may be required to travel on occasion.
KNOWLEDGE, SKILLS, AND ABILITIES
– Knowledge of standard office practices and procedures.
– Knowledge of federal financial guidelines and processes.
– Ability to accept directions and follow procedures.
– Ability to resolve problems in a timely, efficient, and effective manner.
– Proficiency with the use of computers, including basic office programs, such as Excel & Word. Ability to plan, coordinate, and organize work; set priorities and meet critical deadlines. Ability to communicate effectively both orally and in writing.
HOW to APPLY FOR MTA EMPLOYMENT
a. PICK UP APPLICATION
– Terminal Station office, 200 Cherry Street (2nd floor)
– or MTA offices at 2737 Broadway
b. PRINT APPLICATION FROM MTA WEBSITE (mta-mac.com)
– Go to banner at top, click on ABOUT MTA, click on CAREERS
– Complete form & return in person or mail to Terminal Station office, 200 Cherry Street (2nd floor); or mail to Human Resources, 2737 Broadway, Macon, GA 31206
RETURN APPLICATION
a. IN PERSON: Terminal Station, 200 Cherry Street, 2nd floor
b. MAIL: 200 Cherry Street, Macon, GA 31201 or 2737 Broadway, Macon, GA 31206
c. FAX: (478) 803-2537